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Agenda

The Agenda is the running schedule of the event. It powers the public event page, the in-app live experience, and the post-event statistics. Edit it from /dashboard/space/<id>/event/<eventId>/agenda.

Building blocks​

The agenda is a sequence of slots, each of which has a type:

Slot typeUsed for
TalkA speaker session. Bound to either a catalog talk submitted via C4P, or a manually-created talk.
BreakCoffee, lunch, transitions. No speaker assigned.
WorkshopHands-on session, optionally with a separate registration cap.
KeynoteA talk with a special UI emphasis on the public agenda.
NetworkingOpen networking time.
OtherFree-form (panel, lightning round, party).

Each slot has:

  • Start time and duration (within the event's timezone).
  • Track (optional) — a label and accent colour to group parallel rooms.
  • Room (optional, free text) — useful for multi-room conferences.
  • Description (optional Markdown) — shown when the user expands the slot on the public agenda.
  • Speakers for talk-type slots, picked from accepted applications or added manually.

Add a talk to the agenda​

There are two flows:

From an accepted C4P application​

Once an application is Accepted, the application appears in the talk picker when adding a slot. The talk inherits:

  • The speaker(s).
  • The title and abstract from the speaker's catalog.
  • The default duration suggested by the speaker.

You can override duration and description per event without touching the catalog.

Manual talk​

For internal speakers or for talks you sourced outside Emblema, click Add manual talk in the talk picker. Provide title, speaker name and short bio; this creates an event-only talk that does not link back to a speaker catalog.

Tracks and parallel sessions​

For multi-track events, define your tracks first (e.g. "Backend", "Frontend", "DevOps"). Each track gets a colour. When two slots overlap, the public agenda shows them as parallel columns.

Tracks live at the event level and are reusable across the event days.

Drag-and-drop reordering​

The agenda editor supports drag-and-drop. Move a slot up or down within a day, or drag it across days for multi-day events. Time conflicts are flagged in red — the platform does not prevent you from saving an agenda with overlapping slots in the same room (you may legitimately want overlap, e.g. a sponsor demo + a workshop), but you will see a warning.

Day separators​

Multi-day events automatically split the agenda by day. You can rename each day (e.g. "Workshop day", "Conference day 1") for clarity in the public view.

Publishing the agenda​

The agenda is draft until you flip the Public toggle. Drafts are visible only to the Space team. Published agendas appear on the public event page and on the speakers' applications view.

You can re-publish multiple times — the public agenda always reflects the latest published version.

Live agenda​

When the event is in Live state (after the start time):

  • The current slot is highlighted on the public agenda.
  • Attendees can tap the live slot to open the talk page (with feedback QR if the slot is a talk).
  • Speakers receive a notification 10 minutes before their slot starts.

Tips​

  • Add buffer time (5 minutes) between talks for room change and Q&A.
  • Lock the agenda ~24 hours before the event to avoid last-minute surprises for printed material.
  • Use track colours consistently across the cover image and the signage at the venue.
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